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Agenda view

With the Operator Application you can view, edit and control the agenda of the active meeting (if one is available). To view the meeting agenda, click the Agenda tab on the left.

You can identify the status of an agenda item by the icon on the right of the item:

  • Check mark: indicates that the idem was handled
  • Arrow: indicates the activate agenda item

To edit an item, double click on agenda item. The options are similar to the those described here "Configure voting agenda items" on page 1. It is important to click Save after every change. If you don't, the change will only be available locally, and not on the Server, any of the other connected client applications or the interactive delegate units.

It is also important to know the difference between a selected and an activated agenda item:

  • Selected item: this is the item in the agenda view that has been clicked. It is indicated in bold.
  • Active item: this is the item in the agenda that is currently active. This is for the whole meeting, and is shown on all Operator and Signage Applications currently connected to the CoCon Room server. An arrow icon indicates an active agenda item.

Figure 1-41 The Agenda view in the Operator Application. Icons indicate active (arrow) and finished (check mark) agenda items.

After a voting item has stopped it is possible to automatically generate a printout of the results and send it to a print. To select the printer you want to send the results to, go to File > Settings and choose the printer in the Printer setting part:

Agenda navigation

In almost every ribbon, you have an Agenda section with the controls:

  • Next and Previous: arrows to move to the next and previous agenda items.
  • Activate: activates the selected item in the agenda view
    The shortcut CTRL+click does the same as hitting the “Activate�? button.
  • Show current: shows the details of the active agenda item

An agenda item can have different state, these are indicated by an icon:

Icon

State

Item has been handled
Active agenda item
Finished voting

Voting Template

Save a voting template

As discussed in "Configure voting agenda items" on page 1, CoCon provides Voting Templates to simplify the configuration of voting settings that are regularly used. To save voting settings as a template, click Save Voting Template in the upper right corner of a voting item. The template automatically gets the current title as the template name (with the string “_Template�? added).

Use a voting template

If you want to use a voting template, there are two possibilities:

  • Create a new voting agenda item and select the template from the drop-down list in the top-right corner. The selected template will be applied to the voting item
  • If you select the template in the Voting Template editor on the bottom, then all new voting items will be based on the template. You can show this component by clicking the green arrow on the bottom of the agenda screen.

Modify a voting template

You can configure a voting template by clicking the green arrow on the bottom of the agenda view. Select the template you want to edit from the dropdown menu on the left. Or click New to create a new template with a user-specified name. After you click Save, you can use this template for your voting items. For more information on the configuration of voting items see "Configure voting agenda items" on page 1.

Voting ribbon

When the agenda item is a voting topic, the Voting ribbon becomes available. This ribbon contains functions relating to voting. The following section will describe all functions provided here.

The voting ribbon only is available when the currently active agenda item is a voting agenda item.

Figure 1-42 Voting ribbon

Note that the last three buttons are general buttons, available on almost all the ribbons. They are described in "Agenda navigation" .

Voting

To start the voting, click Start. When the voting is completed you can click Stop to finish the voting session. There is also an option to pause or restart the voting.

After you click stop, you can Clear the results. This does not delete the results, only disable the display of the results in the Operator Application and Signage application. If you wants to show the results again, then click Retrieve Results. The Signage and Operator Application then show the voting results.

If a voting is started where a presence check is required (see "Quorum tab" on page 1), a message appears in the agenda overview. On the delegate units the is 0 - vote LED blink. By pressing the 0 - vote button, you confirm your presence. If the required number of people have confirmed, the voting can start. If the presence is checked using badges a message will appear if not enough people are present.

When the voting is stopped, and there is a hung vote (=a number of voting options have the same number of votes), there are some possibilities depending on the hung vote options. One of the possibilities is that the voting immediately restarts. Or a popup message can appear so the operator decides what the outcome must be. All options are described in "Hung vote tab" on page 1.

Instant Voting

This function allows you to quickly start a voting session. When you click the button, you get a list with all the voting templates that are currently available. Select on one of these voting templates to create a new voting agenda item based on the settings contained in the voting template. The following events take place:

  • Add a new agenda item. The position of this item should be as follows:
    • On the same level of the currently selected agenda item.
    • If no agenda item is selected, on the same level of the currently activated agenda item.
    • If no agenda item is selected or activated, create a new agenda item at the end of the agenda, at top level.
  • The agenda item is based on the template selected. You can define the name of the voting items, once you selected the template.
  • Activate this new agenda item.

After you created the item, simply click Start to start the newly created voting session. If desired, the operator can still change the voting settings (e.g. title or voting options), save the item and then start it.

Print

There are two printing options, if you select Print Entire, this generates a printable PDF of the complete agenda with:

  • Delegates attending
  • Agenda
  • Voting results

In the preview the following options are available:

  • Print: print the current preview with the currently selected printer.
  • Print Dialog: opens the standard Windows Print Dialog where you can select the printer, change the printer settings etc.
  • Zoom: these buttons allow to zoom in and out of the print preview:
    • Zoom Increase
    • Zoom Decrease
    • Actual Size
  • Printers: here you can select a default Printer that will always be used when clicking the “Print�? button.
  • Sorter: this drop-down box allows you to sort the delegates and the voting results in this print preview according to
    • ID of the delegates
    • Name
    • Group
    • Vote Choice

The Print button is only available if the voting is finished. This gives a printable PDF of the results of the last voting. Similar functions as described above are available.

You can also export using the Export statistics button in the Statistics ribbon. When your license contains the Import-export module you can configure the data you want to export to your printer.

Register as voting master

If you click Register as Voting Master, then the Operator Application running on this PC is the only one who can control the voting session. There can only be one vote master in the system, meaning that Operator Applications from other PCs are not able to control the voting.

Creation date: 18/10/2019 11:58 (b.maertens@televic.com)      Updated: 18/10/2019 11:58 ()