Import and export meetings

Standard XML

This format is always available, and represents a complete meeting. This format is very similar to what is stored in the CoCon database. It is not meant for readability or for easy use by third party software.

This format is used to Load / Save a complete meeting when working in the offline mode (see "Use the offline functionality" on page 1), and can be completely imported into the online database.

Word docx format

The CoCon Meeting Manager allows you to import agenda and meeting info from a file with .docx format. The formatting of the Word file (title, header, …) defines which content is put where.

Two sample files are available in the following folder: C:\Program Files (x86)\Televic Conference\CoCon\Help\ImportExportSamples (Or similar for your installation):

• Import_Word_Template.docx: this file contains the definition of what the import-parser will look for:

• The meeting title is defined as format “Title�? in Word.
• The first line after that contains the date and time
• Heading 1, 2, 3 etc define the agenda. Note it is possible to create a hierarchy with this.
• Another title starts the list of delegates. These need to be each on one line.

• Example 1 City council meeting.docx and Example 2 European Commission.docx are 2 examples of an agenda that is put in this format.

Note that delegates, defined in the meeting that is imported and who are not already in the database, are created and put into the resulting meeting.

Readable XML

The following section contains a sample XML file that can be imported. The XSD file can be found in Section 17.2.

Note that delegates, defined in the meeting that is imported and who are not already in the database, are created in the database and put into the resulting meeting.

Sample XML file

This file is also available in the following folder: C:\Program Files (x86)\Televic Conference\CoCon\Meeting Manager\Sample. (Or similar for your installation.)

<?xml version="1.0" encoding="utf-8"?>

<MeetingInformation>

<MeetingTitle>This is the title of the meeting 25/05/2014</MeetingTitle>

<MeetingDescription></MeetingDescription>

<MeetingDate>25 May 2014</MeetingDate>

<MeetingStartTime>16:00:00</MeetingStartTime>

<Agenda>

<AgendaItem>

<Number>1</Number>

<Title>First agenda item</Title>

<Description>This is the description of the first agenda item</Description>

<Type>Lecture</Type>

</AgendaItem>

<AgendaItem>

<Number>2</Number>

<Title>Second agenda item, which is also a parent</Title>

<Description>NONE</Description>

<Type>Discussion</Type>

<AgendaItem>

<Number>2.1</Number>

<Title>This is a voting agenda item, using a Voting Template to define the settings</Title>

<Description> NONE </Description>

<Type>Voting</Type>

<VotingTemplate>3_Vote_Secret</VotingTemplate>

<AgendaItem>

<Number>2.1.1</Number>

<Title>Another agenda item</Title>

<Description>NONE</Description>

<Type>Discussion</Type>

<AgendaItem>

<Number>2.1.1.1</Number>

<Title>Another child item</Title>

<Description>NONE</Description>

<Type>Discussion</Type>

</AgendaItem>

</AgendaItem>

<AgendaItem>