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Introduction to the CoCon applications

As discussed in the introduction, there are three types of CoCon applications:
  • Legacy applications: Operator Application and Meeting Manager
  • Renewed desktop applications: Room Configurator, Interpreter Application and Audio Application
  • New web applications: Nameplate Manager, Signage Application and Video Application

All these application groups have some common interface elements. Below you can find a short description of these elements to help you use the CoCon applications.

Legacy applications

login screen

When you open the Operator Application or the Meeting Manager, you need to select a Room Server in the login screen:

In this login screen you can select the language of the application (1) (you can also change this in the application itself, see "Change general settings" ).

The CoCon clients contain an auto-detection mechanism by which they automatically search for active CoCon Room Servers. The login screen shows all available Room Servers (2), select the one you want to use and click OK to start the application. Incompatible room servers are shown in red.

In some cases the login screen doesn't display all active CoCon Room Server(s). This can be due to a network configuration, for example a firewall blocking ports or traffic. Make sure all traffic needed for the discovery is allowed on your network.

If you check the Remember Server box (3), the CoCon application automatically starts using the selected server each time you open the application. You can also change this setting in the application itself. This setting will also be removed if you click the Logout admin at the bottom right-hand side of the client applications.

Under Advanced settings (4), there is an option to manually fill in the host address. Here you can manually enter the IP address or the server host name in the IP or Host name box.

You need to select the option Use these manual settings, to use these settings.

Common interface elements

The legacy applications have two types of pages:

  • File page: here you can select your meeting and set some general settings
  • Home page: page where you perform the actual actions on your meetings element

Typically the user interface of the File page consists of the following elements:

  1. Tabs to switch between the File and the Home page
  2. Menu on the left side
  3. Work area where you perform most of the configuration and management
  4. Multiple tabs are possible where you configure different conference settings

Figure 1-6 The File page of the CoCon legacy applications

The Home page typically consists of the following elements:

  1. The ribbon: contains most functionality. Is divided in different sections.
  2. Menu on the left where you can select which meeting element to configure
  3. Work area
  4. Use tabs to go to meeting independent settings such as delegates and room synoptic
  5. Footer: shows system and application information
    1. Connection status of all elements such as central unit, database and Room Server. If the icon is white, no connection problems are present. By double-clicking the icon, a window opens where you see all connections and their status
    2. Errors: this icon shows if there are any errors. This can e.g. be microphone faults as well as errors with the connection states described above. Each error has a timestamp when it occurred. When you double-click the icon, the list of errors pops up. Click the button at the top to clear solved issues from the list, as well as clearing the entire list.
      In the issue list, the following color code is used:
      1. Yellow background: the fault has occurred and has not yet been solved

      2. Green background: the fault has occurred and has been solved

    3. Application specific information such as amount of microphones and Room Server.
    4. Log out

Figure 1-7 An example of a home screen of the CoCon legacy application

Change general settings

You can change general settings such as the language of the application on the File page of the application. Click Settings in the menu on the left. Under General Settings you can change the language of the application and select to remember the Room Server.

Renewed desktop applications

login screen

Before you can start the application, you need to select the appropriate Room Server. When you open the application the login screen appears, showing all discovered Room Servers (1). Non-compatible room servers are shown in red.

The login screen contains has three columns

  • Name: the name of the room, assigned in the Room Server
  • Host: the name of physical machine running the Room Server and Service
  • IP address: the IP address of the host.

When the automatic discovery does not find the correct host or server, it is possible to enter an IP address manually. To do this, click the checkbox Enter IP address manually (2).

Select Remember server for future login (3) to automatically login (when Room Server is available) and not show the login screen anymore.

Figure 1-8 Login screen for renewed desktop applications

Common interface elements

Most of the renewed desktop applications have the following elements in common in the header and the footer bar. In the header:

  1. An application can have multiple tabs grouping different settings you can configure.
  2. Each application has a ribbon that contains the most important functions and information related to the selected tab.
  3. The settings icon, via this menu you can change some general application settings:
    1. The language of the application
    2. The option the remember or forget the Room Server
    3. View the Room Service version

In the bottom part of the application you can find the following information:

  1. The work area
  2. Footer bar : shows system and application information
    1. Connection status of all elements such as central unit, database and Room Server. If the icon is white, no connection problems are present. By double-clicking the icon, a window opens where you see all connections and their status
    2. Errors: this icon shows if there are any faults: e.g. be microphone faults as well as errors with the connection states described above. Each error has a timestamp when it occurred. When you double-click the icon, the list of errors pops up. Click the button at the top to clear solved issues from the list, as well as clearing the entire list.
      In the issue list, the following color code is used:
      1. Yellow background: the fault has occurred and has not yet been solved
      2. Green background: the fault has occurred and has been solved

Web applications

Common interface elements

The latest applications are and will all become web-based. You can easily switch between applications in a web browser. Also here, there are some common functionalities:

  1. Switch between applications by clicking the application name or icon
  2. Click the settings icon to change general settings such as language
  3. Click the arrow icon to collapse or expand the side menu.

Change application language

To set the language click the settings icon in the sidebar. There are two options available:

  • Interface language: select a language from the drop-down menu. This changes the language of the interface of the application.
  • Signage language: select a language from the drop-down menu. This changes the language of the signage screen.
The language of the meeting specific content displayed is determined by the language used in CoCon.
Creation date: 18/10/2019 11:25 (b.maertens@televic.com)      Updated: 18/10/2019 11:25 ()