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Configure conference settings

Initialization

In stand-alone mode, the WCAP supports two kinds of initialization:

  • Open access: any unit can connect to the WCAP without an initialization procedure.
  • Manual initialization: a unit can only connect after it completes a certain procedure.

Initialize units through open access

  1. Click the Menu icon and select Initialization.
  2. On the Initialization page select Open access. With this option the WCAP will detect all active units (activate by pressing the microphone button) and add them to initialization list. Once a unit is added its LED lights will turn off.
  3. To edit the name and add groups select Manual initialization and click Edit configuration. For more information see "Edit units" on page 1.
  4. Click Clear initialization to remove the current setup.
  5. Click Confirm to accept.

Manually initialize units

  1. Click the Menu icon and select Initialization.
  2. On the Initialization page select Manual initialization. To be able to detect the units, it must be active (press the microphone button on the unit). If the unit did not detect the WCAP, its LED lights will blink green. When it detects the WCAP the LED light will blink red.
  3. If there are already units present in the Initialization list click Clear initialization to remove the current setup.
  4. Click Open initialization. When you start the new initialization, the microphone status LED’s on all wireless units will start to blink red .
    Microphone LEDs blinking red at a rate of 2 Hz is an indication that the units are trying to connect to the WCAP.

    Microphone LEDs blinking red at a rate of 1 Hz is an indication that the units are waiting for the initialization.

  5. To add a unit to the initialization list, press the microphone button of the unit (this is the button with the following icon .
  6. The LEDs will turn green indicating that the unit is added to the initialization list. Per unit the following information is shown:

    Parameters

    Description

    NameName of the unit, can be edited
    Chairman iconA start icon indicates that this unit has chairman capabilities.
    Serial numberThe serial number of the unit
    Battery lifeShows the remaining battery life of the unit
    Packet loss (quality)Shows the number of packets lost during transmission, this affects the quality of the sound. The higher the number, the lower the quality.
  7. Repeat step 5 until all units are added.

  8. Click Close initialization to save the setup. Only those units that were initialized are visible in the Initialization list and are available to join the conference. This list remains available on the WCAP, even when WCAP is switched off and on again.

    Figure 1-16 How to manually initialize units. The battery icon shows the remaining battery life of the unit.

Edit units

Once units are linked to the WCAP it is possible to edit some of the features of the units. You can change the name, create groups and add units to specific groups.

  1. Click Edit configuration.
  2. Click the edit icon to change the name and press ENTER when ready.
  3. Select a group from the drop-down menu if wanted.

  4. Click Add new group to create a new group. Choose a color, define a name and press ENTER.

  5. Click Stop editing to save and leave the edit page.
  6. Click the remove icon to delete groups or units. When you click Clear initialization, all units will be removed, but not the groups.

Configure discussion options

On the discussion options page you can configure different settings that determine how your conference will take place. To configure these settings click Discussion options in the menu. You can configure the following settings:

Parameter

Description

Maximum active microphones Is the maximum number of microphones that can be active at the same time. Chairman units always have priority. When the maximum is reached , the microphone of the delegate unit which was switched on first , will be automatically deactivated. A maximum six microphones can be active at the same time
Microphone mode Defines when a microphone becomes active and a delegate can speak. Different options are available
 

Operator

Only the operator can activate the microphone using the web server ( ) or CoCon software.
 

Direct speak

Enables the delegate to switch his microphone on/off at any time. The only limitation is the maximum amount of active microphones.
When the option Interrupt possible is selected and the maximum amount of active microphones is reached, then the microphone that has been active the longest will be switched off. (Chairman always has priority)
Activating the option Push to talk means the microphone button needs to be pressed to be able to speak.
 

Request

When the delegate presses the microphone button, a request is sent to the chairman or conference operator to speak (to cancel the request, press the microphone button again). Once the floor is requested, the microphone of the first one in the queue will blink green, the other in the queue have fixed green LEDs, meaning the unit is in request mode.
The chairman or conference operator grants the participant permission to speak by using the NEXT button or by activating the microphone via the CoCon software( if available).
By checking the Cancel request allowed option, the delegate can cancel his request by pressing the microphone button again.

 

VOX

Very similar to Direct speak, but microphones are activated by voice detection.

Vox Treshold: determines the sound level needed to activate the microphone. The threshold is to be chosen in such way that the microphone is switched on directly after the person begins to speak. Setting the threshold too high might result in a microphone not being switched on or switched on too late.
Setting the threshold too low might results in a microphone being switched on by ambient sound

Vox Pencil drop suppression: avoids accidental microphone activation due to short sounds. This setting may cause a short microphone activation delay.

Vox Time out: the microphone will be switched off when the Vox threshold level is not reached during the amount of seconds set in the Vox time out.
A Vox time out setting which is to low might result in interrupted audio when there is a pause or low passage in the audio.

A high microphone preset combined with strong audio input may result in the perception that the VOX activation is too slow due to the limiter release time

 

Group discussion

Any microphone can be switched on until the maximum amount of active microphones is reached. Other participants can switch their microphone in request mode. The first applicant who requests the floor will get the floor when one of the currently active microphones is turned off.

When a chairman pushes the NEXT button , the microphone which was active the longest time , will be switched off and the first one in the request queue will be switched on. The microphone LEDs of the first one in the queue will blink green, the other ones in the queue have fixed green microphone LEDs.

Last microphone remains on

Select this option to keep the microphone of the person who last spoke active, creating an ambient sound. If you select the option On, with ring lit, then the LED of the microphone remains on. If you do not select this option, then the microphone is on, but you will not be able to see it.

Active microphone LED color

The default color of an active microphone is red, but you can change this to green.

Request microphone LED color

The default color of a microphone in request is green, but you can change it to red.

Figure 1-17 The Discussion options screen

 

Creation date: 10/09/2019 11:27 (b.maertens@televic.com)      Updated: 16/10/2019 14:17 (j.callant@televic.com)